All Advisory Board and Ancillary Meetings are subject to approval by the IASLC NACLC 2019 conference secretariat. Please send your ancillary event request to naclc2019 at icsevents.com for approval of your meeting. Once the meeting program has been approved, any changes need to be resubmitted to the conference secretariat at naclc2019 at icsevents.com for re-approval.
Any meeting whose invited participants are professional attendees of the conference (doctors, physicians, etc.) will be considered an advisory board or ancillary meeting and is subject to approval and applicable fee. This could include round-table discussions, investigator meetings and meet the specialist‐type meetings. Meetings that would not fall under this category are internal/staff meetings where only your company’s staff were invited (whether attending the conference or not).
Advisory Board and Ancillary Meeting Black Out Times (subject to change)
Thursday, October 10, 2019: 18:00 – 19:30
Friday, October 11, 2019: 08:15 – 16:45
Saturday, October 12, 2019: 08:15 – 12:30
A 10,000 USD fee is required to hold such a meeting in conjunction with NACLC 2019. This fee includes a room at the Fairmont Hotel (subject to availability) and a basic AV setup. The fee will be waived for all Diamond and Platinum level sponsors. Examples include round-table discussions, investigator meetings and meet-the-specialist meetings.
Payment and Cancellation Terms
An invoice will be sent on receipt of your order. All items are sold on a first come‐first paid basis. Items will be considered sold only upon receipt of payment. In order to avoid delays, we highly recommend all orders/agreements be made online or e‐mailed. The conference will not take any responsibility for late or undelivered Agreements via the mail. Items and rates are subject to change without notice.
PAYMENT: Due 30 days from date of invoice or as indicated. The conference reserves the right to render this order null and void without notice if payment is not received by the due date.
CANCELLATION: Cancellation must be in writing. 50% cancellation fee will apply up to August 31, 2019. No refunds after this date. The Conference reserves the right to resell any Sponsorship items.