Companies or organizations producing publications, videos and other products intended for marketing, advertising, financial analysis or public relations purposes may not register to attend the meeting as media. This includes any organization that intends to sell or distribute video recorded at the NACLC for monetary gain. Any organization filming video is required to use either the official conference backdrop or a co-branded backdrop (include the IASLC logo). Any organization that misrepresents itself in regard to this manner will face sanctions and possible other actions, including confiscation of media credentials and dismissal from the meeting.
Financial analysts; sales, advertising or marketing representatives; book publishers and book authors may not register as media but are welcome to register as regular attendees.
Public relations personnel and individuals from communications, print and online promotion services should register as a regular attendee (not as media).
Media are welcome to attend all general admission Scientific and Educational Sessions. These sessions may NOT be filmed on video.
All media representatives are required to pre-register for the meeting and must be credentialed by the IASLC before being officially registered.
Journalists, including photographers, must work exclusively for the outlet for which they are credentialed (exceptions for freelance journalists are detailed below). Journalists who use their media privileges to work for non-credentialed organizations will have their privileges revoked. Journalists are required to complete the media online pre-registration form and submit the following:
A letter of assignment on the letterhead of the news organization being represented.
A photocopy of official press credentials, such a press card issued by a recognized journalists’ association or a government-sanctioned press organization (IASLC does not recognize press cards issued by web-based organizations such as IFNM) and/or a business card issued by a recognized news organization.
Freelance journalists including photographers may work for multiple publications, as long as they confirm in advance that those publications are eligible for media registration. Freelance journalists must submit the following:
A letter of assignment on the letterhead of the news organization being represented.
A recent copy of the publication (a mailed copy, link to the publication’s website or a photocopy of a cover/issue published within the past 6 months).
Media Policies
Please read carefully as these policies have been updated for 2019, including:
Abstract Embargo
Press Release Embargo
Social Media
Interview
Video, Photography and Audio Recording
Live Coverage
Presentation Slides and Poster Release
Media List
Press Release Policy
Press releases that feature data or events involving the NACLC should include the full name of the meeting, specifically: IASLC 2019 North America Conference on Lung Cancer hosted by the International Association for the Study of Lung Cancer. Further, we respectfully request that the release include the official conference hashtag: #NACLC19. To learn more, please visit www.iaslc.org.
Social Media Policy
Organizations may use social media to disseminate news and information regarding abstracts being presented at the NACLC. All information distributed through social media channels must adhere to the IASLC's embargo policy. Please use the IASLC's NACLC hashtag, #NACLC19 in any social media posts. Members of the media are permitted to photograph and transmit/share on any social media platform any presentation's slides without approval from the presenter and/or the IASLC unless explicitly forbidden. However, authors retain the copyright to their full slide presentations and all copyright laws apply to the reproduction, distribution and/or publication of slides. Representatives from academic institutions are permitted to share slides. Only non-flash photography of slide presentations is allowed.
Interview Policies
All interviews outside of press conferences must be arranged in advance with interviewees and must take place in IASLC approved and designated areas, with an IASLC meeting backdrop. No last-minute or hallway interviews are permitted anywhere inside the conference facility. IASLC staff are available to help schedule interviews.
Media organizations filming a large amount of video content must contact the IASLC in advance (CMartin at DavidJamesGoup.com) and must meet the following requirements:
All filming must take place in one designated spot (contact the IASLC for that location).
No filming of sessions is allowed.
All filming must be done in front of a backdrop which includes any of the below linked images of the IASLC logo. This may be co-branded to have your logo as well, as long as the IASLC logo is visible in the final footage.
All filming must include the official name of the conference “IASLC 2019 North America Conference on Lung Cancer” in the questions asked of the interviewees, and acknowledgement must be given to the fact that the interview was conducted at the NACLC.
Any footage placed on your website must include a reference to the IASLC North America Conference on Lung Cancer.
If possible, you may also include the conference hashtag: #NACLC19.
Video, Photography and Audio Recording Policy
Photography, videotaping and audio recording are allowed for news coverage only in the following areas/events:
Press Conferences/Media Availability
Other designated locations (with IASLC approval)
Recording in common areas requires permission and/or an IASLC staff escort
Live Coverage Policy
We welcome live coverage of the event, and please contact us ahead of time to arrange this. An authorized representative of any press vehicle requiring electrical service or external cabling must be available to coordinate logistical details with IASLC. Live coverage is restricted to designated areas or an area approved by IASLC staff and is on a first-come, first-served basis.
Presentation Slides and Poster Release Policy
All presentation slides will be released in the virtual meeting within 24 hours after the presentation.
Organizations may use social media to disseminate news and information regarding abstracts being presented at the NACLC. Please use the IASLC's NACLC hashtag, #NACLC19 in any social media posts. Members of the media are permitted to photograph or record and transmit/share on any social media platform any presentation's slides without approval from the presenter and/or the IASLC unless explicitly forbidden. However, authors retain the copyright to their full slide presentations and all copyright laws apply to the reproduction, distribution and/or publication of slides. Representatives from academic institutions are permitted to share slides. Only non-flash photography of slide presentations is allowed.
Media List Policy
The IASLC does not release media lists for the IASLC North America Conference on Lung Cancer.
